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MNA AMENDED CONSTITUTION PREAMBLE The organization shall be known as the Meadowthorpe Neighborhood Association, Inc (MNA). Its purpose is to improve and to protect the neighborhood through educational, civic, social, and advocacy activities. NEIGHBORHOOD BOUNDARIES The MNA shall be defined by all residential properties commonly referred to as Meadowthorpe Subdivision and to include adjacent and nearby business and residential properties located along the Leestown Road corridor. MEMBERSHIP All property owners and/or residents of the Meadowthorpe Neighborhood eighteen years of age and older are members of the Meadowthorpe Neighborhood Association. OFFICERS The officers of this body shall be president, vice-president, secretary, and treasurer. The officers shall be elected annually by the membership, will serve a one-year term, and may be re-elected. Any MNA member is eligible to hold office. PRESIDENT will preside over meetings of the MNA and of the Board of Directors. He or she will appoint representatives, committees, and individuals to carry out the business of the association. The President or President's designate will serve as the association's representative to the Fayette County Neighborhood Council, Planning Commission, and Urban County Council. All presidential appointments are subject to the approval of the Board. VICE-PRESIDENT will substitute for and act on behalf of the President in his or her absence or upon his or her request. The Vice-President will serve as liaison with the street representatives and coordinate their activities. He or she will also carry out other duties as may be requested by the President or the MNA Board of Directors. SECRETARY will write and keep a record of the minutes of general membership, executive committee, and board meetings; maintain a file of standing and ad hoc committee meeting minutes; be responsible for external MNA communications and routine correspondence; oversee the MNA web site and newsletter; keep and maintain the MNA records, treasurer's records excepted. TREASURER will keep and maintain the association's financial records, carry out the transactions normally associated with the office, prepare and present a treasurer's report at each board and general meeting, prepare and present an annual budget report. ELECTION OF OFFICERS Nominees will be announced at the last general membership meeting of the year. Election of officers by secret ballot will be held at the first general meeting of the year. All MNA members are eligible to vote at the meeting. Elected officers will assume their duties immediately after the election and serve until the next annual election. EXECUTIVE COMMITTEE Comprised of the elected officers, the Executive Committee will create and present to the Board of Directors for its approval an annual budget and plan of action; will develop board meeting agendas; will schedule Board of Directors and general membership meetings; will be responsible for writing and submitting grant applications. FILLING EXECUTIVE COMMITTEE VACANCIES If the office of president is vacated, the vice-president assumes the office for the remainder if the president's term. The president shall nominate and the Board shall approve by simple majority a member of the association to complete the term of office of the vice-president, secretary, and treasurer in the event that any of these offices is vacated. BOARD OF DIRECTORS Comprised of the officers and the street representatives, the Board of Directors will oversee and have final authority over the day to day operations and expenditures of the MNA; review the president's appointments and initiatives; recommend policies, actions, activities, and an annual budget to the membership. Members are obligated to attend a minimum of three Board meetings annually. STREET REPRESENTATIVES Street Representatives may be nominated by any MNA member and submitted to the general membership for approval. Street Representatives serve as liaison between the residents of a street or portion of a street and the MNA. Typically, street representatives deliver the neighborhood newsletter and other materials, gather news, report problems to officers, collect dues contributions. Street Representatives are members of the Board of Directors. MEETINGS There will be a minimum of one Board of Directors meeting and one general membership meeting in each quarter of the year, an annual schedule of meetings to be set by the Executive Committee in January of each year and communicated to the membership in a timely manner. Special or emergency meetings of the Board or general membership may be called by the Executive Committee. Special or emergency meetings of the general membership will be scheduled within ten days by the Executive Committee in response to the written request of ten or more members of the association. Board and general membership meetings will be conducted according to Robert's Rules of Order, current revised edition. BY-LAWS Detailed rules, or by-laws, governing the conduct of the association's business will be adopted by the Board of Directors, subject to the approval of the general membership. COMMUNICATIONS A newsletter and a site on the World Wide Web will be the chief means of communicating information within the association. AMENDMENT PROCEDURE Any MNA member may propose amendments to the Constitution. Amendments proposed at a meeting of the Board will be voted on at the first following Board meeting and will require a two-thirds majority of members present and voting for approval. If approved by the Board, the amendment will be announced to the membership at the next general meeting and voted on at the following general meeting. A two-thirds majority of members present and voting will be required for final approval. MEMBERSHIP SUPPORT On an annual basis, and/or as needed, the organization will appeal to its members for funds to support its operations. |